Group your tasks with a heading. Start the task name with an asterisk followed by a space. Todoist provides you with the ability to create sub-tasks and sub-projects as a way to break larger tasks into more do-able chunks. You can share and collaborate on tasks with friends or colleagues, and receive instant notifications when the people you’re collaborating with have added comments or marked their own tasks as complete.
- Todoist stores all your completed tasks so you can easily find and search through all the things you’ve accomplished. You can find your completed tasks in three places: Inside projects. Inside your projects you'll be able to view all of the project's tasks that have been completed and removed from your active task.
- Open up Todoist. You should see all of your tasks you had added to Todoist. In the left-hand panel of the Todoist window, scroll down to the Filters section. Click the carrot icon to view all or hide all of your existing filters. To create a new filter, click or press the “+” button. This will bring up the filter configuration window as.
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Whether you’re managing a project or planning an exercise routine, Todoist can help. Learn the basics to stay on top of work and life.
Start with a project
Todoist projects keep all your tasks organized so you can achieve your goals — large and small.
To create a project, select the + icon next to Projects in the navigation menu. You can add your project’s name, pick a color, and choose to see it as a list or board.
You can create projects to:
- Make a teaching plan
- Track a marketing campaign
- Share a grocery list
Add your first task
All projects begin with a single step, but don’t stop there! Add every task that comes to mind.
Just select Add task while in your new project. Write your task’s name. Then choose Add task.
The most achievable tasks tend to be:
- Super specific and clear
- Actionable
- Less than an hour long
Stay on schedule
Life’s smoother if you know what needs to happen when. Todoist can auto-detect due dates, nearly any way you write them!
When you’re typing your task’s name, write out your task’s due date, too.
Todoist understands things like:
- Buy grapes today
- Paint the deck this weekend
- Edit marketing report Sept 15 at 2pm
- Attend professional development class every 3rd Tues for 6 months starting in April
Split big tasks into sub-tasks
Small tasks are far easier to complete than big ones, so break large goals into manageable to-dos.
Create a sub-task by selecting any task and choosing Add sub-task. Type your sub-task’s name and due date, as usual.
Back in your project, you can use the arrow next to your main task to view or hide your sub-tasks.
Helpful hints:
- Divide tough tasks into short, easy ones
- Track all of your progress
- Collapse for calm, expand to complete
Organize tasks into sections
Tidy up your long task lists with sections. You can neatly divide your project any way that works for you.
It’s easy! Hover below your list of tasks and select the Add section line that appears.
Tips and tricks:
- Complete projects in stages
- Try sections like To Do, Doing, Done
- Set a schedule by day, week, lunar cycle, whatever!
Get things out of your head
Not sure which project a new task should go in? Add the task to your Inbox — the home for tasks without projects (yet).
Find your Inbox at the top of the navigation menu. Any task that isn’t added to a specific project is added there by default.
Easily move tasks from your Inbox to projects later by selecting the task you’d like to move. In task view, use the project icon to choose the right project.
Plan your future
Find every task due today, this week, or any week in your Today and Upcoming views.
You’ll find both views below your Inbox in the navigation menu.
- Today view shows you all the tasks due today in all of your projects.
- Upcoming view lets you see every task due in the future.
Prioritize your day
It’s easy to get lost in your task list when there’s a lot on your plate. Keep your focus with color-coded priority levels.
To use priority levels, select a task. From your task view, use the flag icon to choose red priority 1, orange priority 2, blue priority 3, or white priority 4.
Your highest priority tasks will appear near the top of your Today and Upcoming views. That way, you know what to work on first.
Pro tips:
- Pick only a few must-do tasks each day
- Do your hardest task first
- Reschedule any tasks you don’t check off
Celebrate your accomplishments
Small steps add up to big achievements over time. So take a moment to look back on all the progress you’ve made.
Check things off your list by ticking the circle next to the task you have completed. Don’t worry, you can uncomplete tasks, too.
You can see every task you’ve checked off by using the three dots icon at the top of your project. Choose Show completed tasks in the menu.
Todoist helps you:
- Track your successes
- Note the challenges
- Reward yourself for a job well done!
Happy doing!
Todoist Reports
Now you know the basics of Todoist. That means you’re ready to take control of work and life.
P.S. There’s more to discover.
Integrations:Connect Todoist with all the tools you already use.
Downloads:With 10+ apps and plugins, Todoist is everywhere you are.
Templates:Tried-and-true (and totally editable) projects for work and life.
Free up your mental space
Regain clarity and calmness by getting all those tasks out of your head and onto your to-do list (no matter where you are or what device you use).
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Todoist has helped
millions of people completeover 1.5 billion tasks
in 150+ million projects.
I literally couldn’t do my job or even manage all the business of being a fully functioning parent and spouse without Todoist.
As a software engineer, it’s useful to break down big projects into smaller tasks, and Todoist is perfect for that purpose.
Todoist Filter Completed Tasks
I kept track of all my school tasks in Todoist and, in 2016, I became the first one in my family to obtain a bachelor’s degree.
Todoist has revolutionized the way we run our small business by helping us simplify projects and coordinate tons of details.
Trevor Stephens
General Manager at Topline Builders
Read moreTodoist gave us the focus to scale our company from 2 to 75 employees, $12M in VC financing, and 350+ happy enterprise customers.
Todoist helps me organize all my writing projects. And that makes it an indispensable tool both in business and in life.
A task manager you can trust for life
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Our team is committed to staying independent and earning your trust for as long as you need our apps.
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